Discovery Early Career Researcher Awards (DECRA)

Overview

Discovery Early Career Researcher Awards (DECRA) supports early career researchers who have typically received their PhD in the last five years or have eligible commensurate career disruption.

The DECRA scheme aims to:

• support outstanding early-career researchers with demonstrated capacity for high-quality research and emerging capability for leadership and supervision;
• foster collaboration, with national or international researchers;
• support excellent and innovative research that addresses a significant problem or gap in knowledge and represents value for money;
• create new or advanced knowledge resulting from the outcomes of the research with economic, commercial, environmental, social and/or cultural benefits for Australia; and
• advance promising early career researchers and promote enhanced opportunities for diverse career pathways in high-quality and supportive environments.

SELECTION CRITERIA

The criteria weighting is as followed:

• Investigator/Capability: 35%
• Project Quality and Innovation: 35%
• Benefit: 15%
• Feasibility: 15%

***Please note this weighting has changed from previous rounds, with a decrease of weighting by 15% in Investigator/Capability, a 10% increase in Project Quality and Innovation and a 5% increase in Feasibility.***

FUNDING

The scheme provides funding for up to 200 projects per round. Funding is awarded by the ARC of up to $162,897 per annum for three years, with a per annum salary contribution of $112,897 (this includes 30 per cent on-costs), and up to $50,000 per annum for project costs. Project costs can be used to hire research assistants, support HDR students, or fund equipment, consumables, field research, travel, and dissemination costs. See Section 5 of the Discovery Program Grant Guidelines - Fellowships (2023 Edition) for more information.

ESTABLISHMENT GRANTS FOR ARC DECRA

Establishment Grants are internal University of Melbourne grants that support ARC DECRA recipients at the university. To be eligible for Chancellery support, matching funding must be provided by the host department/school/faculty on a 1:1 basis. Applications for Establishment Grants should be requested at the ARC DECRA application stage. Each faculty has their own internal requirements to apply for this grant. Refer to Establishment Grants for ARC DECRAs for details on how to apply.

D3 STATEMENT BY THE ADMINISTERING ORGANISATION

IMPORTANT: It is mandatory for your ‘D3 Statement by the Administering Organisation’ to be submitted for review and approval. As this is an official statement from the university, a final version needs to be officially approved through RIC before it is uploaded it into RMS.

The requirements for review vary depending on faculty. Please view your faculty requirements here. When drafting your statement, you must use the university approved template and consult the university guide (these two documents can be accessed below under Supporting documents > RIC Documents and Resources).

SCHEME LIMITS

Candidates may be nominated for the DECRA twice over the period in which they are eligible. This includes applications that are withdrawn after the grant closing date or those that are deemed ineligible.

For information regarding project limits under the ARC Discovery Program please consult the Grant Guidelines.

ACTIVE PROJECT AND ACTIVE PROJECTS ASSESSMENT DATE

An Active Project refers to an ARC Project that is receiving funding according to the terms of the original Funding Agreement, or has any carryover funds approved by the ARC, or an approved variation to the Project’s end date. Therefore, if a project has carried forward any funding and the end date has changed, the NEW end date determines if the project is active. Active projects can be viewed via the applicants RMS profile by selecting Person Profile > Current ARC Projects> End Date. Please note that projects with Final Reports due are not considered active projects.

The Active Project Assessment Date is a scheme-specific date which considers Active Projects (as per the above definition) and Projects under assessment. This date is important as it is used to assess applicant's cross-scheme eligibility, i.e. whether they are within the limits of the number of ARC applications and projects a participant can be named on.

The ARC will calculate active projects as at the closing time of submission of Proposals (and may calculate this rule again as other scheme rounds’ announcements are made and End of Year Reports are submitted).

The key dates for the DE25 round are:

DE25 Funding Commencement Date: 1 January 2025

DE25 Active Project Assessment Date: 1 July 2025

Note: An applicant cannot apply for a DECRA if it will put them over the project limit at the Active Project Assessment Date. For the purposes of eligibility, both awarded projects and under assessment projects counts towards project limits for the DECRA scheme. For example, an applicant can apply for the DECRA scheme if they have one Discovery Project (DP) (either awarded or under assessment) which ends after the Active Project Assessment Date. However, an applicant cannot apply for the DECRA scheme if they have two Discovery Projects (either awarded or under assessment) that will end after the Active Project Assessment Date.

RESEARCH OUTPUTS

Research outputs must first be added to an applicant's ARC Research Management System (RMS) profile before they can be selected for inclusion on an application. The University's recommended approach is to export research outputs from Elements as a BibTeX file and then import this file into RMS to achieve best data integrity.

Please contact your local Faculty Research Office or research-outputs@unimelb.edu.au for help with the process or to amend data in Elements.

Further esources to assist with managing Research Outputs are available below under Supporting documents > Research Outputs.

REQUEST NOT TO ASSESS

If you have a conflict of interest with a researcher from an external institution it is possible to request that they not be considered as a potential detailed assessor for your application. More details about this can be found on the ARC Request Not to Assess webpage.

How to apply

1. Submit a Notice of Intent (NOI)

   The NOI should be completed early to provide RIC with DECRA candidate contact details and to ensure the candidate is added to the email list. There is no deadline for submission of the NOI.

2. Update RMS profile

   Candidates must obtain access to RMS and update their profile information (see RMS information)

3. Review documentation

   Review the Grant Guidelines, the Instructions to Applicants and the Changes documents.

4. Complete the draft application

   Log on to RMS to complete the draft application.

5. Statement by the Administering Organisation

   Work on the Statement with your supervisor and Department/Faculty.  Please see Faculty specific review instructions here.

6. Eligibility Exemption Request

   If applicable, complete the Eligibility Exemption Request form. This is a spreadsheet that details career interruptions for applicants whose PhD was awarded prior to the DE25 eligible PhD award date of 1 March 2019. The form is available here.

   This form must be sent to ric-arcdecra@unimelb.edu.au by Monday 6 November 2023 so that RIC can arrange for the DVC(R) to certify eligibility.

7. Submit 'Review ready'* application to RIC

   Submit application to RIC (ric-arcdecra@unimelb.edu.au) within the RIC internal submission period Monday 6 to Wedneday 8 November  2023. Include the following:

   • An electronic copy of the complete review ready draft application downloaded as a PDF from RMS.
   • Applicants from Architecture, Building and Planning, Arts, Law and Medicine, Dentistry and Health Sciences  please send your Statement by the Administering Organisation in a word document (using the template letterhead provided below). Email this along with your application to ric-arcdecra@unimelb.edu.au. Applicants from all other faculties will have their statements reviewed by their faculties - see here for details.

   *A 'review ready' draft application

   Part A - Administrative Summary

   Part B - Classifications/ Statistical Info

   Part C - Project Eligibility

   Part D - Project Description (include Project Title, Investigator/Capability, Benefit and Communication of Results. The draft may exclude the Aims and Background, Project Quality and Innovation, Feasibility, References and Acknowledgments sections).

   Part E - Project Cost

   Part F -  Participant Details including ROPE

8. Application review

   Two RIC staff members will review the application and provide the applicant with feedback via email.

9. Complete the application

   After taking feedback from the RIC team into consideration, complete the application in RMS. It is suggested advice is sought from colleagues, Faculty Mentors, etc. before finalising the application.

10. Submit the UOM Authority to Submit form

    The Authority to Submit form must be submitted to RIC via email to ric-arcdecra@unimelb.edu.au by no later than 9am Friday 1 December 2023. This form should include:

    • Complete the compliance and eligibility section
    • Signature of the Head of Department

    Please note that we cannot arrange HoD signing for you, this must be done by the applicant. Electronic signatures are permitted.

    This is an ARC requirement and the application cannot be submitted to ARC until received.

11. Final submission

    By 9am Friday 1 December 2023, the applicant must:

    • Submit final application by clicking ‘Submit to Research Office’ in RMS
    • Email RIC (ric-arcdecra@unimelb.edu.au) a PDF copy of the final application and a scanned, signed Authority to Submit form

    Note: Applications without a completed Authority to Submit form cannot be submitted to the ARC

12. RIC will submit the application

    Once the application has been submitted to ARC, you will receive an email from RIC confirming submission.

Supporting documents

ARC Documents and Resources

• ARC DECRA webpage
• ARC College of Experts
• ARC Medical Research Policy
• ARC Science and Research Priorities webpage
• DE24 Discovery Program Draft Grant Agreement
• DE25 Discovery Program Grant Guidelines - Fellowship (2023 Edition) updated 15/08/2023
• DE25 Summary of Changes - Discovery Fellowships Grant Guidelines 2023 updated 15/08/2023
• DE24 Frequently Asked Questions
• DE24 Instructions to Applicants
• DE24 Sample Application Form
• RMS User Guide - Requesting and Maintaining an RMS Account June 2022 (Version 3)
• RMS User Guide - Submitting an Application in RMS Sep 2022 (Version 3)
• RMS User Guide - Submitting a Request Not to Assess Aug 2021 (Version 3)

RIC Documents and Resources

(UoM login required for some of the following documents/links. Please email ric-arcdecra@unimelb.edu.au or your faculty research office if you require copies)

• Register a NOI (Notice of Intent Submission)
• UoM Grants Library of Successful Applications
• UoM Advancing Melbourne Strategy (for D3 Statement)
• DE24 RIC Top Tips for eligibility
• DE25 Eligibility Exemption Request Form updated 15/08/2023
• DE24 Part F6 Research Load Template
• DE24 RIC Applicant Guide
• DE24 Authority to Submit form
• DE24 Salary Scales and Budget Preparation Spreadsheet
• DE24 D3 Statement by the Administering Organisation Guide
• DE24 D3 Statement Template Letterhead
• 2023 ARC College of Experts Members - FOR codes

Research Outputs

• RMS User Guide - Research Outputs Sep 2021 (Version 6)
• UoM Research Outputs and the ARC (see step by step instructions and video)
• UoM Manage your research outputs
• UoM Research Impact Library Advisory Service (RILAS)

Seminars

• 2024 DECRA Info Webinar - 27 October 2022 - Slides - Video
• 2023 DECRA Info Webinar & Budgets - 16 November 2021 - Slides - Video

Rejoinders

• ARC Rejoinders website
• ARC Rejoinder Assessment Review Request Form
• RMS User Guide - Submitting a Rejoinder Aug 2021 (Version 4)
• UoM Rejoinder fact sheet 01 March 2022
• DE23 DECRA Rejoinder Webinar Slide 28 April 2022

Note: Assessor comments should only include details on Investigator/Capability, Project Quality and Innovation, Benefit, and Feasibility. Assessors should not be commenting on Eligibility and Compliance. If you identify an assessment that contains inappropriate elements you may wish to have this reviewed by the ARC. You can do this by completing an ARC Assessment Review Request form within 3 working days after the opening of the Rejoinder period. Please note that applicants should never contact the ARC directly. Always speak to your Faculty or RIC first.

Contacts