Future Fellowships

Overview

Future Fellowships reflect the Australian Government’s commitment to excellence in research by supporting excellent mid-career researchers to undertake high quality research in areas of national and international benefit

The Future Fellowships scheme objectives are to:

• support outstanding mid-career researchers, with demonstrated capacity for high-quality research, leadership, research training and mentoring;
• support excellent basic and applied research by outstanding mid-career researchers to be recruited and retained by universities in continuing academic positions;
• foster national and international research collaboration;
• support excellent and innovative research that addresses a significant problem or gap in knowledge and represents value for money;
• create new or advanced knowledge resulting from the outcomes of the research with economic, commercial, environmental, social and/or cultural benefits for Australia, and enhances the scale and focus of research in Australian Government priority areas.

ASSESSMENT CRITERIA

• Investigator/Capability: 50%
• Project quality and innovation: 25%
• Benefit: 15%
• Feasibility and strategic alignment: 10%

FUNDING

The scheme provides Future Fellow’s salary (including 30 per cent on-costs) at one of three salary levels, and project funding (up to $60k per year) for four years. Project funding can be used to hire research personnel, support HDR students, project equipment (and its maintenance) and consumables, field research (including fieldwork related travel and accommodation), travel costs essential to the project ($100k limit on project total, excluding fieldwork), and other project specific costs (e.g. access to archives, databases, publication costs, web hosting and development). See Grant Guidelines for more information.

ESTABLISHMENT GRANTS FOR FUTURE FELLOWSHIPS

Establishment Grants are internal University of Melbourne grants that support ARC Future Fellowship recipients at the university. To be eligible for Chancellery support, matching funding must be provided by the host department/school/faculty on a 1:1 basis. Applications for Establishment Grants should be requested at the ARC Future Fellowship application stage. Each faculty has their own internal requirements to apply for this grant. Refer to (to be updated for FT24) Establishment Grants for ARC Future Fellows for details on how to apply.

C2 ADMINISTERING ORGANISATION LETTER OF SUPPORT

IMPORTANT: It is mandatory for your ‘C2 Administering Organisation Letter of Support’ to be submitted for review and approval. As this is an official letter from the university, a final version needs to be officially approved through RIC before it is uploaded it into RMS.

The requirements for review vary depending on faculty. Please view your faculty requirements (to be updated for FT24) here. When drafting your letter, you must use the university approved template and consult the university guide (these two documents can be accessed below under Supporting documents > RIC Documents and Resources).

SCHEME LIMITS

Candidates may be nominated for a Future Fellowship three times over the period in which they are eligible. This includes applications that are withdrawn after the grant closing date or those that are deemed ineligible.

For information regarding project limits under the ARC Discovery Program please consult the Grant Guidelines.

ACTIVE PROJECT AND ACTIVE PROJECT ASSESSMENT DATE

An Active Project refers to an ARC Project that is receiving funding according to the terms of an existing Funding Agreement or grant agreement, or has any carryover funds approved by the ARC, or an approved variation to the Project’s end date. Therefore, if a project has carried forward any funding and the end date has changed, the NEW end date determines if the project is active. Active projects can be viewed via the applicants RMS profile by selecting Person Profile > Current ARC Projects> End Date. Please note that projects with Final Reports due are not considered active projects.

The Active Project Assessment Date is a date on which active project eligibility will be considered for project and application limits per named participant.

A named participant can be concurrently funded through the Discovery Program for a maximum of:

• two projects as a Chief Investigator (CI); or
• one ARC Fellowship and one project as a CI; or
• one ARC Fellowship or project if the individual is also a Director on an active ARC Centre of Excellence and/or a Special Research Initiative project.

If a Future Fellowships application is successful, named participants must meet the above project limits before the project can start. Project limits can be met by relinquishing existing active project(s), or relinquishing role(s) on existing active projects, or withdrawing application(s) that would exceed the project limits. This may not need to occur until all applications are announced.

Important dates for FT24 grant round:

• Grant Commencement Date: 1 July 2024
• Active Project Assessment Date: 1 January 2025

For example: A Future Fellowship candidate can apply for a FT24 while holding two active Discovery Projects (DPs) as at the FT24 Active Project Assessment Date, but must relinquish a DP (or their CI role on that Project) if the FT24 application is successful, in order to meet the limit of one ARC Fellowship and one project as a CI. If one or both of these projects have an end date before the FT24 Active Project Assessment Date the fellow will not be required to take further steps to ensure their eligibility.

RESEARCH OUTPUTS

Research outputs must first be added to an applicant's ARC Research Management System (RMS) profile before they can be selected for inclusion on an application. The University's recommended approach is to export research outputs from Elements as a BibTeX file and then import this file into RMS to achieve best data integrity.

Please contact your local Faculty Research Office or research-outputs@unimelb.edu.au for help with the process or to amend data in Elements.

Further resources to assist with managing Research Outputs are available below under Supporting documents > Research Outputs.

REQUEST NOT TO ASSESS

If you have a conflict of interest with a researcher from an external institution it is possible to request that they not be considered as a potential detailed assessor for your application. More details about this can be found on the ARC Request Not to Assess webpage.

How to apply

1. Submit a Notice of Intent (NOI).

   The NOI should be completed early to provide RIC with the Future Fellowship candidate's contact details to ensure the candidate receives important updates regarding the scheme. There is no deadline for submission of the NOI.

2. Update RMS profile

   Obtain access to RMS and update profile information (see RMS information)

3. Review documentation

   Review the Grant Guidelines and the Instructions to Applicants.

4. Complete the draft application in RMS

   Log on to RMS to complete the draft application.

5. Administering Organisation Letter of Support

   Work on the Letter with your supervisor and department/faculty.  Please see Faculty specific review instructions here.

6. Eligibility Exemption Request

   If applicable, complete the Eligibility Exemption Request form. This is a spreadsheet that details career interruptions for applicants whose PhD was awarded prior to the FT24 eligible PhD award date of 1 March 2009. The form is available here.

   This form must be sent to ric-arcdiscovery@unimelb.edu.au by Monday 23 October 2023 so RIC can arrange for the DVC(R) to certify eligibility.

7. Submit review ready application to RIC

   See the Submission Procedure webpage for information on review ready applications.

   Submit application to RIC (ric-arcdiscovery@unimelb.edu.au) within the RIC submission period. Submit the following:

   • An electronic copy of the 'review ready' application*, downloaded as a PDF from RMS.
   • Applicants from Architecture, Building and Planning (ABP); Arts; Law; Education (MGSE) and Medicine, Dentistry and Health Sciences (MDHS), please also send your Administering Organisation Letter of Support in a Word document (using the template letterhead provided below). (Applicants from other faculties will have their letters reviewed by their faculties - see here for details.
   • Academic Level Justification. A certified letter is no longer required to be uploaded onto the  application form. If you are applying for a Future Fellowship salary level (D1) that’s different from the Academic Level that you are currently employed at (B18), please ensure you provide a justification for this in C2 Administering Organization Letter of Support.

   *A 'review ready' application

   • RMS Profile for personnel - should be updated because some parts of the application are auto-populated from the RMS profile
   • Part A - Administrative Summary
   • Part B - Participant Details including ROPE
   • Part C - Project Description: This part can be incomplete but should include Benefit and Commuincation of Results
   • Part D - Project Cost
   • Part E - Clarification and Other Statistical Information
   • Part F - Project Eligibility

8. Request Not To Assess

   If applicable, the applicant should complete the Request Not to Assess in RMS if they would like to request the exclusion of a potential assessor. Submit  this to the Research Office in RMS by 9am Monday 6 November.

9. Application review

   Two RIC staff members will review the application and provide the applicant with feedback via email.

10. Complete the application

    After taking feedback from the RIC team into consideration, complete the application in RMS. It is suggested advice is sought from colleagues, Faculty mentors, etc. before finalising the application.

11. Submit the UOM Authority to Submit form

    The Authority to Submit form must be submitted to RIC via email to ric-arcdiscovery@unimelb.edu.au by 9am Monday 20 November 2023. This form should include:

    • The Head of Department certification
    • The applicant must read through the submission conditions and sign their initials next to each one to confirm that they have been met

    Electronic signatures are permitted.

    This is an ARC requirement and the application cannot be submitted to ARC until the Authority to Submit form is received.

12. Final submission

    By 9am Monday 20 November 2023, the applicant must:

    • Submit final application by clicking ‘Submit to Research Office’ in RMS.
    • Email RIC (ric-arcdiscovery@unimelb.edu.au) a pdf copy of the final application and a scanned, signed Authority to Submit form.

    Note: Applications without a completed Authority to Submit form cannot be submitted to the ARC.

13. RIC will submit the application

    Once the application has been submitted to the ARC, you will receive an email from RIC confirming submission.

Supporting documents

ARC Documents and Resources

• ARC Future Fellowships webpage
• ARC College of Experts
• ARC Medical Research Policy
• ARC Science and Research Priorities webpage
• Discovery Fellowships Grant Guidelines 2023 Edition
• Summary of Changes - Discovery Fellowships Grant Guidelines 2023
• FT24 Draft Discovery Program Grant Agreement
• FT24 Frequently Asked Questions v1.4 (updated 31/10/2023)
• FT24 Instructions to Applicants v1.1 (updated 18/10/2023)
• RMS User Guide - Requesting and Maintaining an RMS Account June 2022 (Version 3)
• RMS User Guide - Submitting an Application in RMS Sep 2022 (Version 3)
• RMS User Guide - Submitting a Request Not to Assess Aug 2021 (Version 3)

RIC Documents and Resources

(UoM login required for some of the following documents/links. Please email ric-arcdiscovery@unimelb.edu.au or your faculty research office if you require copies)

• Register a NOI (Notice of Intent Submission)
• UoM Grants Library of Successful Applications
• UoM Advancing Melbourne Strategy (for C2 Support Letter)
• FT24 Eligibility Exemption Request Form updated 15/08/2023
• FT24 Part B4 Research Load Template
• FT24 RIC Applicant Guide - updated 18/10/2023
• FT24 Authority to Submit form - updated 24/10/2023 to v2 (incorporates acknowledgement about evidence for Section B6: ROPE - Career Interruption)
• FT24 Salary Scales and Budget Preparation Spreadsheet - updated 18/10/2023
• FT24 C2 Administering Organisation Letter of Support guide - updated 20/10/2023
• FT24 C2 Administering Organisation Letter of Support template - updated 23/10/2023
• 2024 ARC College of Experts Members - FOR division (updated 23/1/2024)

Research Outputs

• RMS User Guide - Research Outputs Sep 2021 (Version 6)
• UoM Research Outputs and the ARC (see step by step instructions and video)
• UoM Manage your research outputs
• UoM Research Impact Library Advisory Service (RILAS)

Seminars

• RIC FT24 & DE25 Information Webinar Recording - Slides - Q&A (updated 19/10/2023)
• NITS Writing Workshop slides and recording 7/11/2023 (UoM login required)
• Is an ARC Fellowship right for you? - 28 July 2020 - Slides1 - Slides2 - Slides3 - Video
• ROPE #1 Presenting your career journey - 12 August 2020 - Slides - Video - Video
• Crafting a well-justified ARC fellowship budget - 22 September 2020 - Slides - Video
• RIC ARC Future Fellowship-DECRA webinar - 15 October 2020 - Slides - Video - Additional Q&A

Rejoinders

• ARC Rejoinders website
• ARC Rejoinder Assessment Review Request Form
• RMS User Guide - Submitting a Rejoinder Aug 2021 (Version 4)
• UoM Rejoinder fact sheet 01 March 2022

Note: Assessor comments should only include details on Investigator/Capability, Project Quality and Innovation, Benefit, and Feasibility. Assessors should not be commenting on Eligibility and Compliance. If you identify an assessment that contains inappropriate elements you may wish to have this reviewed by the ARC. You can do this by completing an ARC Assessment Review Request form within 3 working days after the opening of the Rejoinder period. Please note that applicants should never contact the ARC directly. Always speak to your Faculty or RIC first.

Contacts